Meeting Recap Template
There aren’t a lot of people who enjoy going to meetings. Some people believe they are a waste of time. In some situations, meetings can be a waste of time; however, if you plan your meetings appropriately, you can make sure that everyone’s time isn’t wasted. With the right format, meetings can be valuable. That is why it is important to use something called a meeting recap template. A meeting summary is a great way to keep people updated if they could not attend the initial meeting. What do you have to do to make sure everyone is on the same page when the meeting concludes?
A strong meeting recap is a tool for teams to ensure the efficiency of all meeting sessions after the meeting has ended. Today, many people who work on the same team are located in different areas of the country. They may not be able to sit next to each other as they work on various projects. Particularly if they are located in different time zones, they might not all be available to attend the meeting at the same time. As a result, it is important to make sure all team members were on the same page. That is where a meeting recap can be helpful.
If you make your meeting template too long, people are not going to read the entire thing. Therefore, they will not be ready when the project moves forward. On the other hand, if you do not include enough information on the meeting recap, people may not have the information they need to stay on top of the upcoming project. That is why it is helpful to use a meeting recap template.
The right meeting recap template will make it easy for the team members to fill out the document when the meeting has ended. It may only take a few seconds; however, this template can help catch up with people who may need a refresher on what happened during the meeting or who may not have attended the meeting at all. With the right tools in place, you can get the most out of your meetings. What should be included in your meeting recap template? There are several examples you should keep in mind.
What’s an event recap?
Event recaps are a great way to communicate the benefits of an event and share them with those who couldn’t attend. They provide a high-level overview of the event, highlight critical speakers and topics, and allow you to share your thoughts on what worked well and what will improve for future events.
Are Event Recaps Useful?Event recaps are useful and effective because of the multiple benefits of the style of reporting, which helps you find quality employees, builds the authority of your company, and is a fantastic networking tool. Having a quality event recap post on your blog backed with an even better email to lure them to it is absolutely worth the effort.
It’s likely the people, the stories, and the emotions, not just that there was a speaker and an audience, will excite the reader to attend the next event! It’s an event where you can summarize valuable content in pictures, quotes, stories — you name it!
Event recaps are a great way to drive traffic and engagement on your website and social media channels and an excellent tool to communicate the result of a successful event so you can plan for the next. Remember, it’s the people, the stories, and the emotions, not just the speakers and what they said but reactions by the audience! An event recap can be so much more than simply reporting on what happened. The best part? They’re easy to write, so let’s get started!
Writing your post-event report
If you’re having trouble getting started, prepare an outline of your post. Start with the basics as mentioned in the “Take good notes” section in your introductory paragraph, then expand from there. If you just hate writing—and that’s OK, many do—get as many points out onto a page as possible, then ask for help from a friend or colleague to organize your thoughts and content. A blank page is a tough place to start, so don’t expect what you compose to be immediately perfect.
This document largely assumes that you’ll be publishing your event wrap up post on your personal blog, but there are many outlets for such reports. The conference organizers may need help with wrap up reports due to post-event fatigue, so offering to help them with your post-event write up can be a welcome way for your post to get even wider exposure and to do a good deed for the community. The fine folks at Opensource.com also publish post-event reports, so check out their guidelines for submitting content. You may also find that your wrap up report will be useful to other trade press outlets or blogs, so licensing your content so that folks can reuse it increases the value of your creation. You may even find that said trade press outlet or blog would like to simply republish your post, which is a great thing to do if you’re open to it.
Pro tip: Once you have written your post, make sure to share it using whatever social networking services you prefer to use. E.g., identi.ca, Twitter, Facebook, Google+, etc. Make sure to also include the event tags when broadcasting via social media. If you’re not a social media user, the event organizers may want to help you share the write up more widely via their social media channels.